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Wednesday, 07 December 2022 16:09

Church and Meeting Room Bookings

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Church and Meeting Room Bookings

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Meeting Rooms Policy

{slider title = "Monsignor John Rigney Meeting Room, Harbour Street, Wollongong"}

What groups may use the meeting room?
The meeting room may be used by groups directly associated with the Lumen Christi Parish, Wollongong.

Is there a charge for the use of the meeting room?
A fee is charged for groups not associated with the Lumen Christi Parish. This will be discussed at the time of booking.

What is the capacity of the meeting room?
Groups of maximum 25-30 persons may use the room at any one time.

Is there a code of conduct for the meeting room?
Yes! All behaviour and noise level is that expected at a church facility. Note that the meeting room is next to the cathedral and attached to the Cathedral House and Lumen Christi Office. No drugs or alcohol is to be used in the meeting room. The Lumen Christi Parish abide by the protocols of the Professional Standards (2011).

What facilities does the meeting room have?
The meeting room has air conditioning. There is a small kitchenette with a small refrigerator and microwave oven. There are tea/coffee making facilities. There are sufficient crockery and cutlery items for thirty persons, as well as table and chairs. There is a PowerPoint facility.

Am I able to store my group’s resources in the meeting room?
Due to the limited space, there is no storage space in the meeting room. Parishioners and groups are responsible for bringing and removing the materials they bring to meetings.

Where is the entrance to the Monsignor Rigney Room?
The entrance is from the southern veranda side the Cathedral House via the disability access. There is no access from any internal doors.

How do I book the Monsignor John Rigney Meeting Room?
You can book by phoning 4211 0500, email wollongong@dow.org.au or come in person to the Parish Office, which is open from Monday to Friday 9.00am to 1.00pm or fill in the online request form.

Can I inspect the venue in advance to make sure it's suitable for my event?
Yes! However, you will need to make an appointment with the parish office first; we need to make sure the room is available for inspection.

What hours is the Monsignor John Rigney Meeting Room available?
The meeting room is available for use seven days a week, between 9.00am and 3.00pm. For other times arrangements need to be made with the office staff. As the meeting room is next to the Cathedral and attached to the Presbytery (Cathedral House) and the Lumen Christi Office, all noise is to be kept to a reasonable level.

How do I change or cancel my booking?
Contact the parish office as soon as possible, either by phone or email.

What happens once I've made a booking?
An appointment will need to be made to induct you safely onto the site before your booking.
You'll be given access codes at this time.

Am I allowed to go in early or stay later?
Please make sure your booking includes enough time to set up and clear up for your meeting/event. The meeting room must be left in the same condition as you found them - clean and ready for the meeting or event. Any damage was be reported to the office staff immediately. Or, if you find damage when coming to use the room, report this immediately.

Can I make a regular booking?
Yes, many groups can use our meeting room on a regular basis. However, you will only have a 6 monthly block at a time to allow other parishioners, groups or agencies to use the room.

Do I have to set up the room myself?
Yes. Make sure you have booked enough time to set up the room and, enough time to clear up at the end of your meeting. Cleaning costs will be charged if the room has been left in an unsatisfactory manner. Report all damage immediately. Always be aware that other parishioners and groups also use this room.

Can I decorate the venue for my function?
Yes, you can decorate the meeting room to enhance your function. However, there are some restrictions: You cannot affix anything to walls, nor use helium balloons, smoke machines or open flames. Speak to our office staff if you need more information on what is permissible in the meeting room. Always be aware that other parishioners and groups also use this room.

Can I engage contractors to provide services during my function; for example catering, entertainment and security?
It is important to notify the parish office of any contractors you wish to bring onsite. There are conditions that apply, including providing copies of relevant insurances and risk assessments for the work to be undertaken.

Are there car parking facilities available at this venue?
Car parking facilities are available onsite. Check with the parish office for more details: precise location on the site, whether the Cathedral is booked, whether the Xavier Centre is booked.

Does the venue have disability access?
Yes. Please contact the parish office to discuss your specific needs. The main access is at the side (southern) entrance accessed from the carpark between the Cathedral and the Cathedral House.

Am I required to clean up after my booking?
Yes. The meeting room facilities run on a 'self-service' system. This means you must leave the venue the way you found it ready for the next person to use. All rubbish must be removed from inside the meeting room and placed in the bins located on onsite before you leave. Always be mindful that other parishioners use this facility.

When do I obtain and return my access card?
The access card can be obtained at the time of booking with the office staff. Your card has your name and details on it. A time for you to return your access card will be discussed at the time of collection of the card. For afterhours bookings, access cards are to be returned the following business day. For bookings within business hours, you are required to return access cards immediately after you have locked your room. You must ensure that the meeting room is secured and locked before you leave (all doors and windows) a secured monitored alarm is automatically switched on 9.30pm each day.

Do I need to submit an Attendance Register?
Each group must fill in the Lumen Christi attendance register sheet these attendance sheets must be returned to the office at the end of each meeting.

{slider title = "Mater Dolorosa, Balmoral Rd, Balgownie"}

What groups may use the meeting room?
The meeting room may be used by groups directly associated with the Lumen Christi Parish, Wollongong.

Is there a charge for the use of the meeting room?
A fee is charged for groups not associated with the Lumen Christi Parish. This will be discussed at the time of booking.

What is the capacity of the meeting room?
Groups of maximum 35-50 persons may use the room at any one time.

Is there a code of conduct for the meeting room?
Yes! All behaviour and noise level is that expected at a church facility. Note that the meeting room is next to the Mater Dolorosa Church. No drugs or alcohol is to be used in the meeting room. The Lumen Christi Parish abide by the protocols of the Professional Standards (2011).

What facilities does the meeting room have?
The meeting room has air conditioning. There is a small kitchenette with a small refrigerator and microwave oven. There are tea/coffee making facilities. There are sufficient crockery and cutlery items for thirty persons, as well as table and chairs. There is a PowerPoint facility.

Am I able to store my group’s resources in the meeting room?
Due to the limited space, there is no storage space in the meeting room. Parishioners and groups are responsible for bringing and removing the materials they bring to meetings.

Where is the entrance to the Mater Dolorosa Meeting Room?
The entrance is from the veranda side the gate.

How do I book the Mater Dolorosa Meeting Room?
You can book by phoning 4211 0500, email wollongong@dow.org.au or come in person to the Parish Office, which is open from Monday to Friday 9.00am to 1.00pm or fill in the online request form.

Can I inspect the venue in advance to make sure it's suitable for my event?
Yes! However, you will need to make an appointment with the parish office first; we need to make sure the room is available for inspection.

What hours is the Mater Dolorosa Meeting Room available?
The meeting room is available for use seven days a week, between 9.00am and 3.00pm. For other times arrangements need to be made with the office staff.

How do I change or cancel my booking?
Contact the parish office as soon as possible, either by phone or email.

What happens once I've made a booking?
An appointment will need to be made to induct you safely onto the site before your booking.
You'll be given access codes at this time.

Am I allowed to go in early or stay later?
Please make sure your booking includes enough time to set up and clear up for your meeting/event. The meeting room must be left in the same condition as you found them - clean and ready for the meeting or event. Any damage was be reported to the office staff immediately. Or, if you find damage when coming to use the room, report this immediately.

Can I make a regular booking?
Yes, many groups can use our meeting room on a regular basis. However, you will only have a 6 monthly block at a time to allow other parishioners, groups or agencies to use the room.

Do I have to set up the room myself?
Yes. Make sure you have booked enough time to set up the room and, enough time to clear up at the end of your meeting. Cleaning costs will be charged if the room has been left in an unsatisfactory manner. Report all damage immediately. Always be aware that other parishioners and groups also use this room.

Can I decorate the venue for my function?
Yes, you can decorate the meeting room to enhance your function. However, there are some restrictions: You cannot affix anything to walls, nor use helium balloons, smoke machines or open flames. Speak to our office staff if you need more information on what is permissible in the meeting room. Always be aware that other parishioners and groups also use this room.

Can I engage contractors to provide services during my function; for example catering, entertainment and security?
It is important to notify the parish office of any contractors you wish to bring onsite. There are conditions that apply, including providing copies of relevant insurances and risk assessments for the work to be undertaken.

Are there car parking facilities available at this venue?
Car parking facilities are available onsite. Check with the parish office for more details: precise location on the site, whether the Church is booked.

Does the venue have disability access?
No. Please contact the parish office to discuss your specific needs.

Am I required to clean up after my booking?
Yes. The meeting room facilities run on a 'self-service' system. This means you must leave the venue the way you found it ready for the next person to use. All rubbish must be removed from inside the meeting room and placed in the bins located on onsite before you leave. Always be mindful that other parishioners use this facility.

When do I obtain and return my access card?
The access card can be obtained at the time of booking with the office staff. Your card has your name and details on it. A time for you to return your access card will be discussed at the time of collection of the card. For afterhours bookings, access cards are to be returned the following business day. For bookings within business hours, you are required to return access cards immediately after you have locked your room. You must ensure that the meeting room is secured and locked before you leave (all doors and windows) a secured monitored alarm is automatically switched on 9.30pm each day.

Do I need to submit an Attendance Register?
Each group must fill in the Lumen Christi attendance register sheet these attendance sheets must be returned to the office at the end of each meeting.

{/sliders}


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If you are booking multiple dates/times please list the details below.

Please note: Bookings can only be made 6months in advance. 

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You will receive a reply from the Lumen Christi Parish within 5 working days if your booking has been approved. 

This submission is only a request. 

Read 241 times Last modified on Wednesday, 07 December 2022 22:47
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